AGENDA

1)           Present

2)           Apologies for Absence

3)           Minutes of the Last Meeting

4)           Matters Arising

5)           Finance Report

6)           New Members 

7)           Games and Entertainment

8)           Building Repairs

9)           Any Other Business

 

MINUTES of the COMMITTEE MEETING

Tuesday 19^th August

PRESENT

Nick Hurst, Brian Powell, Paul Juggins, Mark Cox, Roger Sims, Steve Noble, Maurice Palmer, James Whitaker, Peter Blackwell, Janice Anderson, Amy Preston, Cosmina Stan 

APOLOGIES

Wendy Meredith, Maurice Palmer, Debbie Eagle, Shelley Smith

Minutes of Last Meeting

Minutes of the last meeting were ratified by Nick Muir and Brian Whittaker

Matters Arising

No matters arising.

Finance Report.

BP stated that the July trading was poor compared in comparison to last year.  Last years sales were £15459, compared to this year, £12053.  The biggest reason we had the Euro’s last year and were well attended along with a party.  He stated where the bank balance was and we were going to spread payments out and not pay things out in one go.  NM asked if wages could be split during the months and maybe we could look into this.  If there is any danger of things going into the red then he would get in contact with the directors, but he was determined he wouldn’t let this happen.  The fruit machines showed a profit of £437.00 last month.  The card machine didn’t produce a profit this month but there is also a float in the safe for these.  There is a float also for bookers purchases.   MC asked how much of the money we have is ours and not for example of members cards.  BP said this was around £4k, and he had spoke to Cosmina regarding the stock which is also being sorted.  With events coming up we will need to get some stock in.  BP stated that he had just paid the VAT also and that we should get £2K back in November. NM stated that although July and August were looking like we would have a shortfall, it wasn’t as bad as we thought but we still need to be careful.  BP also stated that he had received an email regarding the gas and we have found a 2yr deal which would save us another £1548.33 on our last deal.  The committee agreed to lock into it now.

New Members

WM declared that there were 5 new members:- Joyce Burrows, Michelle Mann, Georgia Mann, Simon Gilchrist, Hillary Gent.

No objections

Games and Entertainment

Weds night draws are getting better attended.  PJ commented that Brians Quiz and Wendy’s bingo are going well.  We welcomed the circus in for the 2 weeks they were here, they played pool and snooker and used the skittle alley too.  Cosmina mentioned that September is going to be a busy month with no free Saturdays, we have the folk club, bingo, quizzes, skittles and the Street Party and the Chairman’s Day along with the Auction.  PJ stated that we will be using the same security team as last year as they were very good. Cosmina thanked everyone who had contributed to the auction and that she had secured a 4-ball golf day from Molson Coors at Gloucester golf club valued at around £100.  Annie Toomer will do a coffee morning on 13^th also.   A vote was taken regarding happy hours of £3.00 per pint across the board. Cosmina said she would get hold of Molson Coors to see if they could help out with the promotion on Guiness also.  BP mentioned the stock taker, maybe we could have a stocktake every quarter instead of every month. PB stated that they are attracting 35 to 40 people every week and going from strength to strength.  They are going to help out on the anniversary day, and also doing a week of folk music and on the Saturday doing a whole day’s entertainment with a headliner from Bristol.  NM asked if they were happy with the way the club advertised the events and JA said it would be nice if some more members of the club could attend. It was suggested we could try to advertise it more including the TVs.  When we do an event can we get the message out about others events taking place also. NM said we need to advertise the football more.  MC stated that the Sunday afternoon games aren’t shown as we are closed.  We need to show the Friday game all the time with sound up; we should use the bottom bar for this as it can be seen from outside. MC and NM said they would look at the games so we can advertise them. AP said she would sort out advertising on the tele. It was brought up about Lou rehearsing in the club.  Cosmina has told her that the pool league is starting up and Cos will have a meeting with her to sort this out. Action CSM, MC,PJ,NM,AP

Buildings and repairs

NH stated that the staircase is looking fantastic which was agreed by all.  NH is yet to do the sign off as waiting for electrics to be finished and signed off.

NH said that IF wanted he has some cladding that could be used by the club.  He thinks the roof will last another use.  The leak was nothing to do with the deterioration of the material but lack of maintenance.  A point will come where  we will need to do a costing on it and had mentioned it to Shane and to see if he was free in the middle of next year which he is.  This will all depend on money and a gameplan to raise the funding.  NM has a game plan which he will go through at another date and he will email it to everyone in the meantime.  JW said he knew someone who can sort a spreadsheet for us. At the AGM we told the members where out goal was to be by the end of the year and NH said that he didn’t think we that far from where we wanted to be.  NM agreed and stated that next year our goal needs to be a bit more ambitious, i.e., can we finish next year £20 to £30K up so we can pay for the roof and other things and make a better experience for the customers.  Cosmina said that maybe we could set up a few work clubs to help sort out the club at no cost.  The committee agreed this was a good idea.  NH stated that although we may not have money, we have a lot of assets and there are ways use this, i.e. take out a loan over 10 years, the savings on the energy etc could help pay for this along with better insulation etc, but this would also need a plan worked out to take to the bank as this is the first thing they would ask for.  SO, WE NEED A PLAN.  We would also need to show the ability to show a profit rather than just assets. Action NH,NM,CSM,JW   (Work Parties)

Any Other Business

WM has 20 people lined up for Paint n Sip on Friday 10^th October.  PB said we also need to spread the word and get people in to the Auction.  Cos is going to do a power point and set up a catalogue and get it sent out to the members.  Cos said we need to get the other 4 stools ordered.  Action – Whole committee to get the word out

 Next meeting TUES 21^st Oct 2025 at 7pm

There being no other business the meeting closed at 8-40pm.